Print Excel to PDF Format



In this article, we’ll be talking about two methods to print an Excel file straight to a PDF document – both online and offline.


Essentially there are two main ways to take an Excel file and print to PDF format.

  1. Converting the Microsoft Excel file to PDF then printing the PDF using Soda PDF
  2. “Print to PDF,” which means manually saving the Microsoft Excel file as a PDF when you’re printing it from Microsoft Office.


How To Print Microsoft Excel to PDF Online With Soda PDF

  1. Go the Soda PDF site.
  2. Select the Online Tools menu from the home page and go to the “View all tools” section.
  3. Select Excel to PDF from the menu.
  4. Drag and drop the Microsoft Excel workbook file.
  5. Download your new PDF file when ready and view it in your browser.
  6. You can then send the PDF attachment over email or share it however you like.


Excel to PDF - Online Converter - Soda PDF


And that’s how you print to PDF without using Microsoft Excel, or the Microsoft Print to PDF function.

Want to work offline? Try Soda PDF Desktop.

If you’re looking for more power and functionality, check out Soda PDF’s full online version if you’re on a Mac or PC, or download and install the Soda PDF desktop app if you’re using a PC.


These versions require account registration, but also feature a 7-day free trial. The web-based one-off tools are always free and don’t require any sign-up.


Soda PDF - Free Trial


With the free solutions on the website, you can only work with a single Excel document (or PDF) at a time, but there’s also a limit to the size of file you can work with.


What is Soda PDF?

Soda PDF is a comprehensive PDF file management app. It’s designed to solve all your editing, converting needs, and more.


Soda PDF does way more than convert Excel files to PDF!



You can actually use it in 3 different ways, two of which are online:

  1. Soda PDF free one-off web-based tools (online converters and more) – works on all platforms (Windows, Mac, etc.)
  2. Soda PDF Online (full suite) – ideal for Mac users
  3. Soda PDF Desktop (full suite) – Windows only


Soda PDF website-based tools are just one-off solutions designed to help people searching for quick and free PDF file management. They are limited to processing one file at a time.


The full suite of Soda PDF tools comes two forms: Soda PDF Online and Soda PDF Desktop versions.


These are full-featured programs and can transform multiple files (to and from PDF or any other format) at the same time.


Is Soda PDF really free to convert my Microsoft Excel file?

Note that only the website-based functions like the online converter are – and they don’t require an email.


Note that you’ll only be working with single documents when you use these online PDF conversion tools, such as the Excel to PDF file converter.


There’s also a daily limit for using them. They are designed for people who just need a quick, free and easy way to manage their document or image.


Is Soda PDF safe to use to save an Excel file in PDF format?

Soda PDF’s website and free online converter tools are used by millions of people every month, and they are 100% secure.


Your Files are secure - PDF to JPG - Soda PDF - Online Tool - How To Convert PDF to JPG


We use SSL encryption to ensure that your images and documents and data are not compromised, and remove the original and converted file after processing.


After you select the Excel worksheet, upload it to the site and it’s done converting, you can always save the converted spreadsheet file to Google Drive if you’d like to have it easily available for sharing at a later time.

Soda PDF Desktop: The offline PDF document solution

If you want to work offline, you can always download Soda PDF Desktop for Windows.


Soda PDF 12 - Desktop and Online PDF Software - Free Download


It allows you to do all your work without needing an internet connection, from converting an Excel file to PDF format, compressing PDFs and more.

Printing a Microsoft Excel file in PDF format from MS Office

Here’s a step by step way through this simple process.

  1. Open the Excel spreadsheet
  2. Go to the File tab / File menu and select Print
  3. On the next window, select Save as a PDF.
  4. Adjust your formatting (page size, page layout, etc.) and click Print.


This takes advantage of the Microsoft function “Microsoft Print to PDF” right in Microsoft Excel. It’s all done through the File menu. Simple right?


That may be true, but if you want to ensure that your PDF document is clear and legible and retains its print quality, it’s best to use a specialized PDF converter to do the job.


Going from a Microsoft Excel spreadsheet to a PDF file can create some undesirable effects in your document’s appearance. The two formats are quite different, after all!


However, it’s increasingly common for people to look for ways to go back and forth between these file formats, which is why Microsoft Excel uses the Print to PDF function.


If you don’t want to use the Microsoft Print to PDF functionality, you can use a converter tool like the free ones on the Soda PDF website.


With both editable Microsoft Excel files and PDF files being so popular, it makes sense that you’ll need to go from one to the other at some point.


Soda PDF: The Best Document Management Software

Soda PDF is available on most operating systems and our online solution can be accessed from any mobile device.


The Best Alternative to Adobe - Soda PDF - How To Convert PDF to JPG


Transform Excel documents offline and work with even more easy-to-use PDF tools using our fully-featured desktop application!


Start automatically with a FREE instant download of Soda PDF Desktop and enjoy a 7-day trial to our entire suite of tools whenever you create a new account (email registration required).


Print Excel to PDF Format

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Print Excel to PDF Format


Print Excel to PDF format using Soda PDF Desktop. Convert Excel spreadsheets into PDF documents and print with ease using our desktop software.


Sean Garland

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Soda PDF

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